Defect Logs on Site – Best Practices

A good defect log is more than a list of problems. It is a history of how issues were found, who was responsible, and how they were resolved – evidence that your snagging and site audits were done properly.

What makes a useful defect log?

Defect logs need to be complete, consistent and searchable. At minimum, every entry should include:

• Project and location (for example: Building A, Floor 3, Flat 3B).
• Short, clear title and description of the defect.
• Photos that show the issue and any context around it.
• Assignee/contractor responsible for the fix.
• Status, raised date and target completion date.

Structuring your defect log in AuditBricks

In AuditBricks, each defect is recorded as a snag inside a project and location. This gives you a single organised defect list without losing detail:

• Projects hold client details and overall job information.
• Locations break the site into floors, rooms or zones.
• Each snag (defect) links photos, notes, assignee and dates to the exact place it belongs.

Tracking status from discovery to closure

Over the life of a project or building, your defect log may grow into hundreds of items. AuditBricks helps you stay on top of them by letting you:

• Filter defects by status (open, in progress, complete) to see what still needs attention.
• Group by assignee or contractor to create targeted defect list reports.
• Capture before/after photos so everyone can see that the issue has been resolved.

Reporting defects to clients and contractors

When your defect log lives in AuditBricks instead of a spreadsheet, generating reports becomes easy. You can create PDF and Excel defect reports that show:

• All defects for the project, or filtered by location/contractor.
• Photos and descriptions, so there is no confusion about the issue.
• Current status and dates, giving a clear picture of progress.

This level of structure means your defect list is not just a checklist: it is a reliable record that supports handover, warranty and future maintenance.

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